This Job Candidate Privacy Notice regulates the use by Ultima Business Solutions Limited (“Ultima”, “Our”, “Us”, “We”) of “personal data” that a Data Subject (“You”) provide to Ultima as a job candidate when pursuing or potentially pursuing and employment opportunity with Ultima.
Purpose and Scope of this Job Candidate Notice
If you are seeking employment opportunities with Ultima, the you will need to provide personal data to Ultima. This Privacy Notice applies to all personal data that you provide to us which may include, but may not be limited to: name; address; email address; date of birth; telephone numbers; passport number; photographic identification; citizenship details; immigration status; Right to Work details; educational history; past work experience; academic qualification; professional qualifications; novation qualifications; criminal background information; Curriculum Vitae/Resume (collectively “CV”) and/or other information necessary to assess and process your job application.
For queries concerning data protection matters at Ultima, please contact Ultima’s Data Protection Officer at the address featured at the bottom of this page.
Ultima does not require you to provide any of the following information as part of your job application: age, gender, sex, orientation, height, weight, political beliefs, religion, financial information/history. Job candidates who are successful in being offered a position of employment with Ultima may be required to provide evidence of financial position/history and/or may be asked to consent to financial checks and/or criminal records checks being performed. A positive outcome of such checks may be a prerequisite of a formal offer of employment.
Use of your personal data
Ultima may use the information that you provide in order: to assess your potential suitability to the role for which you are applying; arrange and conduct telephone interviews; arrange and conduct face-to-face interviews; assess interview results; arrange psychometric testing; perform relevant administration functions. Ultima may also store a copy of your personal data in relevant databases or other suitable storage containers.
Disclosure or sharing your Personal data
Unless you consent, or if required by law, Ultima only shares your personal data with business partners or service providers necessary to verify information that you have provided or otherwise seek further information from them as a means to support your job application. In such cases, Ultima will only transfer the minimum amount of information necessary to process such requirements.
Where we store your personal data
Ultima may process and store personal data, that you provide to us, on our internal and external third party hosted systems. Personal data that you provide to us shall be stored on systems with technical and organisational security measures and controls that strengthen data security. We will only store personal data for as long as necessary for Ultima to process such personal data, or for as long as required prudent to applicable records retention obligations. If the personal information you provide is inaccurate or becomes out of date, then you must inform us, and we will update our records.
Third party job sites
If you are not happy with the way in which your personal data is held or processed by us then we request that you notify our Data Protection Officer, at the contact details set out below, so that we may address your concerns swiftly. You have the right to raise a complaint with the ICO directly.
Ultima Data Protection Officer
Data Protection Officer
Ultima Business Solutions Limited
Berkshire, RG2 0NA
Ultima is an Equal Opportunities Employer